By Aberdeen Insider - July 18, 2024 in ABERDEEN PUBLIC SCHOOL DISTRICT
BOARD MINUTES JULY 8, 2024
The Aberdeen School Board met at 5:30 PM on Monday, July 8, 2024. Mr. Aaron Schultz called the meeting to order, with the following members present: Mr. Aaron Schultz, Mr. Brian Sharp, Mr. Mark Murphy, Mr. Duane Alm, Dr. Gayle Bortnem, Mr. Brad Olson and Mr. Kevin Burckhard. Cassidy Neer was congratulated for being named South Dakota AA Softball Coach of the Year. It was moved by Mr. Brian Sharp and seconded by Mr. Brad Olson to approve the agenda. All voted Aye.
Mr. Duane Alm gave an update on the ASBSD conference and candidate search. It was moved by Mr. Brad Olson seconded by Mr. Brian Sharp to approve the June 10 and June 24, 2024, minutes. All voted Aye.
It was moved by Dr. Gayle Bortnem and seconded by Mr. Duane Alm to recess the regular meeting at 5:39 PM. All voted Aye.
Assistant Superintendent Mrs. Camille Kaul called the Annual Meeting to order at 5:40 PM with the following board members present: Mr. Aaron Schultz, Mr. Brian Sharp, Mr. Mark Murphy Mr. Duane Alm, Dr. Gayle Bortnem, Mr. Brad Olson and Mr. Kevin Burckhard. Miss Michaela Rogers, Finance Director, administered the oath of office to board members Mr. Brad Olson and Mr. Mark Murphy. With Finance Director Michaela Rogers presiding, nominations for President were entertained. Mr. Duane Alm nominated Aaron Schultz for President. It was moved by Mr. Brad Olson and seconded by Mr. Brian Sharp to elect Aaron Schultz as President. All voted Aye.
With President Aaron Schultz presiding, nominations for Vice-President were entertained. Mr. Brad Olson nominated Brian Sharp for Vice-President. It was moved by Mr. Brad Olson and seconded by Mr. Duane Alm to elect Brian Sharp as Vice-President. All voted Aye.
It was moved by Mr. Duane Alm and seconded by Mr. Kevin Burckhard to set the regular School Board meetings on the 2nd and 4th Mondays of each month at 5:30 PM. All scheduled board meetings that fall on a Monday holiday will be held on Tuesday of the week for the regularly scheduled board meeting. The holidays that fall on board nights in 2024-2025 are October 14 2024 Native Americans Day and May 26 2025 Memorial Day. There will be no meeting on the 4th Monday of December 2024. All voted Aye.
It was moved by Mr. Brian Sharp and seconded by Mr. Mark Murphy to appoint Michaela Rogers, Finance Director, to serve as School Board Clerk, Custodian of all District Funds including General (10), Capital Outlay (21), Special Education (22), Arena (25), Debt Service (31), Food Service (51), Other Enterprises (53), Health Insurance (57) and Trust and Agency (71), and Investment Officer for the District which includes investing District Funds to the greatest advantage to the District. All voted Aye.
It was moved by Mr. Brad Olson and seconded by Mr. Brian Sharp to establish Trust and Agency accounts and appoint Michaela Rogers as the custodian for the accounts. All Voted Aye.
It was moved by Mr. Brad Olson and seconded Mr. Brian Sharp to designate U.S. Bank and Dacotah Bank, all of Aberdeen, Brown County, South Dakota as the official depositories for all school funds. Schultz, Olson, Sharp, Bortnem, Alm and Murphy voted Aye. Burckhard abstained. It was moved by Mr. Duane Alm and seconded by Mr. Kevin Burckhard to authorize the Finance Director to electronically transfer funds for payroll and payroll benefits and debt service payments. All voted Aye.
It was moved by Dr. Gayle Bortnem and seconded by Mr. Brad Olson to authorize the School Board President or School Board Vice-President to countersign all checks drawn for district bank accounts and signed by the Finance Director. All voted Aye.
It was moved by Mr. Brad Olson and seconded by Mr. Brian Sharp to approve and participate in a joint powers agreement and declaration of trust for the South Dakota Public Funds Investment Trust, authorizing investments through the fixed rate account of the trust and authorizing the trust to designate and name depositories. All voted Aye.
It was moved by Mr. Brian Sharp and seconded by Mr. Duane Alm to appoint the Finance Director to function as the official school district representative for all federal funds and authorize the Finance Director to affix his/her signature to appropriate documents and to receipt monies as they are directed to the district. All voted Aye.
It was moved by Mr. Brian Sharp and seconded by Dr. Gayle Bortnem to authorize the District to obtain crime insurance coverage of $150,000 on all employees of the District in lieu of a separate bond on the Finance Director. All voted Aye. It was moved by Mr. Kevin Burckhard and seconded by Mr. Mark Murphy to appoint Mr. Rory King, Attorney at Law, to function as the School District’s attorney for the 2024-2025 school year. All voted Aye.
It was moved by Mr. Brian Sharp and seconded by Mr. Duane Alm to designate the Aberdeen Insider as the official newspaper for all required legal notices published by the School Board and School District. All voted Aye.
It was moved by Mr. Brad Olson and seconded by Mr. Brian Sharp to adopt the policies included in the online Policy Manual, as revised/reviewed, and that they be in force until the annual meeting of the Board in July 2025. All voted Aye.
It was moved by Mr. Brian Sharp and seconded by Mr. Kevin Burckhard to adopt all building Faculty and Student Handbooks (available online). All voted Aye. It was moved by Dr. Gayle Bortnem and seconded by Mr. Brad Olson to authorize this serves as the public meeting to ensure that the District complies with E-rate requirements as outlined in Aberdeen School District Policy EHB. All voted Aye.
It was moved by Mr. Duane Alm and seconded by Dr. Gayle Bortnem to authorize membership in the Associated School Boards of South Dakota and pay membership dues in the amount of $5,706.21. All voted Aye.
It was moved by Mr. Brian Sharp and seconded by Mr. Brad Olson to appoint board members to the following committees: Site Planning Board: Murphy; Alm (Alternate) City-Wide PTA Representative: Burckhard Equalization Board Representative: Alm Negotiations: Olson, Schultz, Sharp; Alm (Alternate) Wellness Committee: Bortnem Facility Improvement Committee: Sharp, Olson, Burckhard Calendar Committee: Schultz 911 Communications Council: Sharp All voted Aye.
It was moved by Mr. Brad Olson and seconded by Mr. Brian Sharp to designate Dr. Becky Guffin, Superintendent, to function as the Truancy Officer and Public Records Officer during the 2024-2025 school year. All voted Aye.
It was moved by Dr. Gayle Bortnem and seconded by Mr. Mark Murphy to designate that Mrs. Camille Kaul, Assistant Superintendent, function as the Title IX Officer and Homeless Liaison during the 2024-2025 school year. All voted Aye.
It was moved by Mr. Brian Sharp and seconded by Mr. Duane Alm to designate that Mrs. Jillaine Smith, Human Resources Director, function as the HIPAA Privacy Officer and Age Discrimination Act Compliance Officer during the 2024-2025 school year. All voted Aye.
It was moved by Mr. Brad Olson and seconded by Dr. Gayle Bortnem to designate Mrs. Nicole Olson, Special Education Director, function as the Rehabilitation Act Section 504 Compliance Officer for the 2024-2025 school year. All voted Aye.
It was moved by Mr. Brad Olson and seconded by Mr. Brian Sharp to designate that Ben Schnell, Operational Services Director, function as the American with Disabilities Act Compliance Officer and Asbestos Compliance Officer for the 2024-2025 school year. All voted Aye.
It was moved by Mr. Duane Alm and seconded by Mr. Mark Murphy to authorize the administration to pay vouchers for officials and reimbursements to employees subject to a $1000 limitation and to make monthly payments to Dacotah Bank on credit card purchases (DGD-R) not to exceed $75,000. All voted “Aye.”
It was moved by Mr. Brad Olson and seconded by Mr. Brian Sharp as follows: Establish School Board Members’ salaries at $75 for all regular and special meetings. The reauthorization of Policy BID (reimbursable meetings) that such meetings are to be designated at the Annual Meeting in July of each year as listed below: ASBSD Annual and State Meetings ASBSD Informational Meetings National or Regional Educational Meetings Teacher Welcome During Teacher Orientation Equalization Meetings City/County Liaison City Planning Commission Task Force Employee Negotiations Meetings Board President meet with Superintendent to prepare agenda Liaison/Committee Work Election Canvas All voted Aye.
It was moved by Mr. Brad Olson and seconded by Mr. Duane Alm to authorize administration to prepare and make public the salaries of the District employees as soon after the annual meeting as possible according to South Dakota state law. All voted Aye.
It was moved by Mr. Brad Olson and seconded by Mr. Brian Sharp to approve the asbestos notification be published in the official newspaper. All voted Aye.
In considering these conflicts of interest, the Board has determined that the matter underlying the contract is fair, reasonable, and not contrary to the public interest, and that it is appropriate to grant a prospective waiver for any substantially similar contracts or transactions between the time of authorization and the next annual disclosures date, it was moved by Mr. Olson and seconded by Dr. Bortnem to approve the conflict of interest waivers for Jared Ahlberg, Bo Beck, Kent Hansen, Colleen Murley, Mike Neubert, Jake Phillips and Brian Sharp as having a family member employed by the District and Kevin Burckhard for being employed by an agency that conducts business with the District. Schultz, Bortnem, Murphy, Alm, and Olson Aye, Burckhard and Sharp, Abstain. It was moved by Mr. Kevin Burckhard and seconded by Mr. Brian Sharp to approve the consent agenda including the following: Approval of Financial Statement Approval of Bills and Payroll Approval of ATEC Welding Equipment Bid Approval of Policy Review/Revision, Policy BEBB Approval of Policy Review/Revision, Policy BEDC Approval of Policy Review/Revision, Policy BEDD Approval of Policy Review/Revision, Policy INJC Approval of Policy Review/Revision, Policy KLB-E All voted Aye.
It was moved by Mr. Brad Olson and seconded by Mr. Kevin Burckhard to approve the 2024-25 Meal Prices. All voted Aye.
It was moved by Mr. Brad Olson and seconded by Dr. Gayle Bortnem to approve the First Reading Policy Review/Revision, Policy IJNC-R. All Voted Aye. It was moved by Mr. Duane Alm and seconded by Mr. Brad Olson to approve the First Reading Policy Review/Revision, Policy IJNDC, IJNDC-R, IJNDC-E. All Voted Aye. It was moved by Mr. Brad Olson and seconded by Mr. Brian Sharp to approve the First Reading Policy Review/Revision, Policy KLB. All Voted Aye.
It was moved by Mr. Kervin Burckhard and seconded by Dr. Gayle Bortnem to approve the Groton Bus Request.
Alm, Bortnem, Schultz, Murphy, Burckhard, and Sharp voted Aye. Olson voted Nay. It was moved by Mr. Duane Alm and seconded by Mr. Kevin Burckhard to approve the Warner Bus Request. Alm, Bortnem, Schultz, Murphy, and Burckhard voted Aye. Olson and Sharp voted Nay.
It was moved by Mr. Brad Olson and seconded by Mr. Brian Sharp to adjourn the meeting at 6:07 PM. All voted Aye.
Cash Receipts Cash Disbursements and Cash Balances for the month Ended June 30, 2024. Cash Balance as of May 31 2024: General $6,776,121.35; Capital Outlay $5,206,219.32; Special Education $3,103,316.74; Arena $320.64; Debt Service $940,500.98; Food Service $619,671.22; Other Enterprise $49,690.14; Self Insurance $4,658,887.60; Trust & Agency $511,164.30; All Total Funds: $21,865,892.29; Receipts by Fund: General $4,783,151.98; Capital Outlay $1,090,506.76; Special Education $1,415,268.19; Arena $9,433.57; Debt Service $112,281.70; Food Service $105,619.13; Other Enterprise $5,212.50; Self Insurance $384,481.53; Trust & Agency $68,237.19; Total All Funds: $7,974,192.55; Disbursements by Fund: General $2,793,190.25; Capital Outlay $1,054,822.25; Special Education $785918.67; Arena $0.00; Debt Service $3,009.00; Food Service $168,138.50; Other Enterprise $8,733.15; Self Insurance $384,481.53; Trust & Agency $174,794.32; Total All Funds: $5,395,538.63; Cash Balance as of June 30 2024: General $8,766,083.08; Capital Outlay $5,241,903.83; Special Education $3,759,666.26; Arena $9,754.21; Debt Service $049,773.68; Food Service $5,557,151.85; Other Enterprise $46,169.49; Self Insurance $4,609,436.64; Trust & Agency $4,046,074.17
Total All Funds: $24,444,546.21; Cash Balance as of June 30, 2024: Checking $846.36; Savings $22,706,782.05; CD’s & Govt. Bonds $1,736,899.80; Total All Account Types $24,444,546.21.
General Fund ASBSD 2024-2025 Dues $5,706.21; A-1 Sanitation & Recycling LLC Garbage Services $4,485.08; Aberdeen Propane Agtegra Fuel Expense $95.00; Amazon Capital Services Instructional Supplies $2,716.84; Anderson Bros Inc Repairs & Maintenance $6,532.59; Auto Value Parts Stores Repairs & Maintenance $21.94; Bieglers C&S Motorsports Tires For Mule $565.80; Borns Group Mailing Services $1,805.38; Brown County Landfill Garbage Services $80.20; Bureau Of Records Management $19.50; Cole Papers Warehouse Supplies $2,858.34; Combined Building Specialties Repairs & Maintenance $575.00; DSS Image Apparel Mat Tapper Shirts $1,545.25; Garys Engine & Repair Inc Repairs & Maintenance $43.26; Geffdog Designs Repairs & Maintenance $105.04; Hillyard Inc Sioux Falls Custodial Supplies $15,127.99; Hub City Roofing Inc Repairs & Maintenance $770.00; Inman & McDowell Inc Repairs & Maintenance $8,028.49; Innovative Office Solutions Instructional Supplies $117.52; J Gross Equipment Standard Tires $1,279.14; Justice Fire & Safety Repairs & Maintenance $173.00; Kirks Auto Repairs & Maintenance $812.00; Konda Kerry Reimbursement $3,386.96; Lighthouse Electric Repairs & Maintenance $423.47; Linde Gas & Equipment Inc Supplies/Repairs $152.23; The Lodge At Deadwood Lodging $1,705.00; Marco Inc Copier Maintenance $10.00; Menards Instructional Supplies $160.40; Micro Main Corporation Consulting & Training $1,914.00; Midstates Printing Inc Supplies $4,619.00; Nardini Fire Equipment Co Inc Repairs & Maintenance $453.00; Nelson Sales & Service LLC Repairs & Maintenance $36.12; Northwestern Energy Utilities $4,9619.30; NSU Track & Field Middle School Track Entry $3,000.00; The Omni Group Early Retirement Payments $273,124.65; Performance Oil Fuel Expense $1,192.98; Pomps Tires $2,045.84; Premier Auto Vehicle Repairs $346.75; Sherwin Williams Paint $1,850.92; Sprinkler Pros LLC Repairs & Maintenance $452.01; Taylor Music Inc Repairs & Maintenance $983.00; Titan Machinery Repairs & Maintenance $404.10; Van Diest Supply Company Herbicide $5,569.50; Verizon Wireless Cell Phone Services $1,001.38; Vestis Laundry Services/Mops $2,413.56; Vestis Uniform Allowance $58.95; Western States Fire Protection Repairs & Maintenance $2,060.00; Wood Chuck Athletic Supplies $225.00; Fund total: $410,671.69; Capital Outlay Fund Amazon Capital Services Instructional Supplies $1,769.07; BSN Sports LLC Athletic Supplies $10,118.50; Co-Op Architecture Building Remodeling $4,635.00; Derksen Floors Inc CHS Gym Floors $102,660.00; Frontline Technologies Subscription Renewal $32,571.79; Greenhouse Megastore Instructional Supplies $152.58; Helms And Associates Asphalt & Concrete $582.76; Hillyard, Inc Sioux Falls Custodial Supplies $13,981.50; Hub City Roofing Inc Building Remodeling $555,750.00; Inman & McDowell Inc Building Remodeling $2,358.47; Kramp Enterprise And Investment Building Remodeling $66,566.70; Lighthouse Electric Building Remodeling $2,074.95; Linde Gas & Equipment Inc Welding $142,683.29; Marco Inc Copier Maintenance $175.92; Menards Tech Supplies $604.78; Runnings Supply Inc Tech Supplies $1,399.99; Sanders Sew & Vac Vacuums $1,874.97; Scenario Learning LLC Training $14,871.43; Seesaw Subscription Renewal $13,387.50; Wells Fargo Vendor Fin Serv Copier Maintenance $219.52; Fund Total: $968,438.72; Special Education Fund Alpine Academy Student Services $79,267.45; Amazon Capital Services Instructional Supplies $214.91; Borns Group Mailing Services $177.24; Children’s Care Hospital Student Services $18,360.00; Children’s Home Society Student Services $8,781.98; DSS Image Apparel Clothing $920.00; Kenser Christine 2023-2024 Mileage $2,407.20; Lakeshore Learning Materials Instructional Supplies $49.99; The Omni Group Early Retirement Payments $71,914.64; Sd Department Of Human Services Student Services $29,996.06; Fund Total: $212,089.47; Food Service Fund Borns Group Mailing Services $177.24; Linde Gas & Equipment Inc Supplies/Repairs $43.67; Nardini Fire Equipment Co Inc Repairs & Maintenance $3,279.00; Woodman Refrigeration Inc Repairs & Maintenance $142.86; Fund Total: $3,642.77; Checking Account Total: $1,594,842.65; Checks Written General Fund Beardsley Cappi Mileage Reimbursement $204.00; Dacotah Bank Supplies $34,087.91; Guffin, Dr Becky 2023-2024 Mileage $548.45; Hatzenbeller, Brian Reimbursement $47.76; Fund Total: $34,888.12; Capital Outlay Fund: Dacotah Bank Supplies $230.28 Fund Total: $230.28; Special Education Fund Dacotah Bank Supplies $1,744.17; Fund Total: $1,744.17; Food Service Fund Dacotah Bank Supplies $297.66; Guthmiller, Dustin Lunchbox Refund $237.90; Sandquist, Sheila 2023-2024 Mileage $298.55; Fund Total: $834.11; Checking Account Total: $37,696.68; General Fund: Beare, Rachel Debate Judge/Chaperone $200.00; Bramble Park Zoo Admission Fees $387.50; Geffdog Designs Office Supplies $810.00; Guillermo Garcia, Riley Meals Reimbursement $388.00; Hanson, Melissa 2023-2024 Mileage $70.83; Konda, Kerry Meals Reimbursement $388.00; Margolies, Levi Meals Reimbursement $388.00; Mitchell, Vicki Reimbursement $232.00; Mohr, Bailey Mileage Reimbursement $722.16; Nelson Sales & Service LLC Repairs & Maintenance $163.20; Northeastern Mental Health Center Student Services $159.40; Ringgenberg, Hunter Debate Judge/Chaperone $700.00; Rogers, Michaela 2023-2024 Mileage $16.12; Verizon Wireless Phone Services $370.46; Fund Total: $4,995.67; Capital Outlay Fund National Professional Resources Instructional Supplies $46.49; Verizon Wireless Tech Supplies $400.10; Fund Total: $446.59; Special Education Fund Clubhouse Hotel & Suites Lodging $209.00; Cordie, Madison Reimbursement $232.00; Lakeshore Learning Materials Instructional Supplies $841.40; Midstate’s Printing Inc Office Supplies $77.50; Fund Total: $1,359.90; Checking Account Total: $6,802.16; June 2024 Payroll: General Fund $1,274,943.14; Of Which $809,318.68 Instruction, $414,171.99 Support, and $51,452.47 Co-Curricular, Special Education $272,268.14, Food Service $5,770.98; Total Payroll $1,552,982.26
Published July 18, 2024, at the total approximate cost of $175.14 and may be viewed free of charge at www.sdpublicnotices.com and www.aberdeeninsider.com