City of Aberdeen – 12/16/24 Meeting Minutes

CITY OF ABERDEEN

12/16/24 MINUTES

ABERDEEN CITY COUNCIL MEETING

            City Council Chambers, 123 South Lincoln Street, Municipal Building, Aberdeen, South Dakota, December 16, 2024, at 5:30 p.m., regular meeting of the City Council.

CALL TO ORDER

MEETING ROLL CALL

            Present at roll call were City Council Members Rob Ronayne, Erin Fouberg, Charlotte Liebelt, Rich Ward, Alan Johnson, Justin Reinbold, and David Novstrup. Council Member Tiffany Langer and Mayor Travis Schaunaman were absent. City Council Member Alan Johnson presided over the meeting as Deputy Mayor.

City Staff present were Robin Bobzien, Ron Wager, Stuart Nelson, Ken Hubbart, Joel Weig, Rich Krokel, Dave McNeil, Jim Ackerman, and Jordan McQuillen.

PLEDGE OF ALLEGIANCE

Mayor Schaunaman led the Pledge of Allegiance.

APPROVAL OF AGENDA

Motion by Liebelt, second by Ward to approve the agenda acknowledging the addition of a text-based version of Ordinance 24-12-02, revised terms within an audit engagement letter, and the addition of item 7n authorizing the city manager to execute all necessary contract documents to finalize the Water Reclamation Facility Improvements, Phase 1, agreement with PKG Contracting, Inc. Voice vote to approve the agenda with amendments, all present voting aye, motion carried.

MINUTES

Motion by Ward, second by Reinbold, to approve the minutes of the December 2, 2024, City Council Meeting, as circulated. Voice vote to approve, all present voting aye, motion carried.

OPEN FORUM

On behalf of the Exchange Club, Carl Perry recognized recipients of the Youth Citizen Awards and Youth of the Month Award.

CONSENT CALENDAR

Motion by Liebelt, second by Reinbold, to approve the following items on the consent calendar:

LOTTERY NOTICE – receive and place on file: NSU Council for Exceptional Children, Aberdeen Aqua Addicts Water Ski Team, 4J Foundation

TAXICAB DRIVER LICENSE NEW FOR 2024 AND/OR RENEWAL FOR 2025: Jim Rush, Anastasia Hoven, Dillon Erickson, Brandon Engleking, Donna Baggett, Diane Brist

TAXICAB OR MOTORBUS COMPANY LICENSE RENEWAL: ReliaRide

JUNK DEALER LICENSE RENEWAL for Mardian Scrap Recycling, Inc.

MOBILE HOME PARK LICENSE RENEWAL for 2025: De La Villa

COMMERCIAL GARBAGE HAULER LICENSE RENEWALS: A-1 Sanitation & Recycling and Dependable Sanitation, Inc.

SET PUBLIC HEARING ON DECEMBER 23, 2024, at 5:30 p.m. for the Aberdeen Wastewater Treatment Facility Improvement Project Request #2

SET PUBLIC HEARING ON JANUARY 6, 2025, at 5:30 p.m. for Northern State University Foundation dba Apex Events LLC for a special one-day liquor license for the Bourbon and Brews event set for April 25, 2025

SET PUBLIC HEARING ON JANUARY 6, 2025, at 5:30 p.m. for Aberdeen Area Chamber of Commerce for a special one-day liquor license for Business After Hours events on February 6, 2025, and May 8, 2025

SET PUBLIC HEARING ON JANUARY 27, 2025, at 5:30 p.m. for Ordinance No. 25-01-01, an ordinance amending the zoning regulations of the Aberdeen City Code

NEW CITY LICENSES: 1. Advertising/Sign Hanging for Pattison ID, A Division of Pattison Sign Group and 2. Sidewalk Contractor for Lion LLC/Lion Construction

RETAIL WINE LICENSE NUMBER RW-21673 RENEWAL for Karisma Boutique

Voice vote to approve, all present voting aye, motion carried.

OLD BUSINESS

SECOND READING OF ORDINANCE 24-12-01 SETTING THE FEES AND CHARGES FOR CERTAIN SERVICES PROVIDED BY THE CITY OF ABERDEEN FOR 2025

Finance Officer McQuillen presented the second reading of Ordinance 24-12-01. Motion by Reinbold, second by Ward, to approve the Second Reading of Ordinance 24-12-01 setting the fees and charges for certain services provided by the City of Aberdeen for 2025. Roll call vote to approve, all present voting aye, motion carried.

NEW BUSINESS

CONFIRMATION OF MAYOR SCHAUNAMAN’S REAPPOINTMENT OF KARL ALBERTS TO THE ABERDEEN HOUSING AUTHORITY BOARD FOR A FIVE-YEAR TERM ENDING 12-31-2029

Deputy Mayor Johnson presented the reappointment. Motion by Ronayne, second by Ward, to approve the confirmation and reappointment of Karl Alberts to the Aberdeen Housing Authority Board for a five-year term ending 12-31-2029. Voice vote to approve, all present voting aye, motion carried.

FIRST READING OF ORDINANCE NO. 24-12-02, 2024 FINAL BUDGET SUPPLEMENT & TRANSFERS

Finance Officer McQuillen presented the first reading of Ordinance 24-12-02. Motion by Liebelt, second by Reinbold, to approve the first reading of Ordinance No. 24-12-02, 2024 Final Budget Supplement & Transfers. Roll call vote to approve, all present voting aye, motion carried.

FIRST READING OF ORDINANCE 24-12-06 SUPPLEMENTING THE 2024 BUDGET FOR VARIOUS PARKS, RECREATION, AND FORESTRY DEPARTMENT ACTIVITIES

Finance Officer McQuillen presented the first reading of Ordinance 24-12-06. Motion by Ronayne, second by Novstrup, to approve the first reading of Ordinance 24-12-06 supplementing the 2024 budget for various Parks, Recreation, and Forestry Department activities. Roll call vote to approve, all present voting aye, motion carried.

APPROVAL OF THE NORTHEAST COUNCIL OF GOVERNMENTS (NECOG) JOINT COOPERATIVE AGREEMENT FOR 2025

Finance Officer McQuillen presented the agreement. Motion by Ronayne, second by Novstrup, to approve the Northeast Council of Governments (NECOG) Joint Cooperative Agreement for 2025. Roll call vote to approve, all present voting aye, motion carried.

APPROVAL OF EIDE BAILLY AUDIT ENGAGEMENT LETTER FOR AUDIT OF 2024 FINANCIAL STATEMENTS

Finance Officer McQuillen presented the audit engagement letter. Motion by Ward, second by Novstrup, to approve the Eide Bailly Audit Engagement Letter for audit of 2024 Financial Statements. Roll call vote to approve, all present voting aye, motion carried.

FIRST READING OF ORDINANCE NO. 24-12-03, A REZONE FROM R-1 TO M – PROPERTY AT 2002 FIFTH STREET N – FORMER PRESENTATION COLLEGE NORTH SUITES

Community Development Director Hubbart presented the first reading of Ordinance 24-12-03. Motion by Ronayne, second by Reinbold, to approve the First reading of Ordinance No. 24-12-03, a Rezone from R-1 to M – Property at 2002 Fifth Street N – Former Presentation College North Suites. Roll call vote to approve, all present voting aye, motion carried.

APPROVAL OF RESOLUTION GIFTING SURPLUS LAND TO A NONPROFIT CORPORATION FOR A PUBLIC PURPOSE

City Attorney Wager presented the resolution. Motion by Ronayne, second by Fouberg, to approve first reading and passage of Resolution No. 24-12-08R: (1) declaring as surplus certain real property owned by the City described as Lot 1 of Safeguard/ADC Subdivision in Aberdeen, South Dakota, (2) gifting the surplus land via Quitclaim Deed to Aberdeen Development Corporation, a nonprofit corporation, for the public purposes of funding and developing a new industrial park and facilitating the location and construction of a new municipal public works facility within the development, and (3) authorizing the City Manager to execute necessary documents to effect the transfer after review and approval by the City Attorney.  Roll call vote to approve with Council Member Ward abstaining, all others present voting aye, motion carried.

APPROVAL OF ORDINANCE AMENDING CABLE TELEVISION FRANCHISE AGREEMENT WITH MIDCONTINENT COMMUNICATIONS TO DELETE IN-KIND SERVICES

City Attorney Wager presented the ordinance. Motion by Ronayne, second by Novstrup, to approve the ordinance amending cable television franchise agreement with Midcontinent Communications to delete in-kind services. Roll call vote to approve, all present voting aye, motion carried.

APPROVAL OF PAY REQUEST 4 IN THE AMOUNT OF $938,764.98 TO B & B CONTRACTING, INC. AND CHANGE ORDER 4 IN THE AMOUNT OF $59,716.44 FOR PROJECT SS-2024-1 (KLINE STREET STORM SEWER)

City Engineer Nelson presented the pay request and change order. Motion by Liebelt, second by Ward, to approve Pay Request 4 in the amount of $938,764.98 to B & B Contracting, Inc. and Change Order 4 in the amount of $59,716.44 for project SS-2024-1 (Kline Street Storm Sewer). Roll call vote to approve, all present voting aye, motion carried.

APPROVAL OF QUOTES FOR 2025 WATER TREATMENT CHEMICALS

Water Works Treatment Plant Superintendent Jim Ackerman presented the 2025 pricing for water treatment chemicals as quoted by various vendors. Motion by Reinbold, second by Novstrup, to approve quoted process for 2025 Water Treatment Chemicals. Roll call vote to approve, all present voting aye, motion carried.

Approval to authorize City Manager to sign the Sharpe Enterprises, Inc. final change order #3 in the amount of $25,016.91 and change order #1SA in the amount, $8,539.04 for AIP Project #3-46-0001-43-2021 Taxiway Geometry Improvements and Taxiway Geometry Improvements and approval of Change Order #1 in the amount of $220,222.45, and Pay estimate #7 (Final) in the amount of $200,785.47 for AIP Project #3-46-0001-47-2022 GA Apron Reconstruction, Phase 1

City Attorney Wager and Transportation Director Krokel presented the pay requests

Motion by Liebelt, second by Reinbold, to approve to authorize City Manager to sign the Sharpe Enterprises, Inc. final change order #3 in the amount of $25,016.91 and change order #1SA in the amount, $8,539.04 for AIP Project #3-46-0001-43-2021 Taxiway Geometry Improvements and Taxiway Geometry Improvements and approval of Change Order #1 in the amount of $220,222.45, and Pay estimate #7 (Final) in the amount of $200,785.47 for AIP Project #3-46-0001-47-2022 GA Apron Reconstruction, Phase 1. Roll call vote to approve, all present voting aye, motion carried.

Approval of pay request to Helms & Associates for the following: 1. Invoice #20 in the amount of $1,365.56 for AIP Project #3-46-0001-49-2023 Rwy 13/31 Rehabilitation and Lighting Improvements, and 2. Invoice #12 in the amount of $2,817.98 for AIP Project #3-46-0001-52-2024 GA Apron Reconstruction, Phase 2

Transportation Director Krokel presented the pay requests. Motion by Novstrup, second by Ronayne, to approve the pay request to Helms & Associates for the following: 1. Invoice #20 in the amount of $1,365.56 for AIP Project #3-46-0001-49-2023 Rwy 13/31 Rehabilitation and Lighting Improvements, and 2. Invoice #12 in the amount of $2,817.98 for AIP Project #3-46-0001-52-2024 GA Apron Reconstruction, Phase 2. Roll call vote to approve, all present voting aye, motion carried.

APPROVAL OF AUTHORIZATION FOR CITY MANAGER TO EXECUTE ALL NECESSARY CONTRACT DOCUMENTS TO FINALIZE THE WATER RECLAMATION FACILITY IMPROVEMENTS, PHASE 1, AGREEMENT WITH PKG CONTRACTING, INC. OF FARGO, NORTH DAKOTA, AFTER REVIEW AND APPROVAL OF THE CITY ATTORNEY

Motion by Ronayne, second by Reinbold to approve the authorization for City Manager to execute all necessary contract documents to finalize the Water Reclamation Facility Improvements, Phase 1, agreement with PKG Contracting, Inc. of Fargo, North Dakota, after review and approval of the City Attorney. Roll call vote to approve, all present voting aye, motion carried.

REVIEW AND APPROVAL OF CLAIMS AND PAYROLL

Motion by Ward, second by Ronayne, to approve payment of the bills listed for December 16, 2024.

Bills having been audited by the Finance Officer and fully itemized and authorize the Mayor or City Manager to sign, and the Finance Officer to countersign, all warrants for payment of the following approved bills: Wellmark BCBS of SD 9,580.54, Benefit Resource LLC 348.50, SD Dept. of Revenue 18,922.14, Century Link 2,775.11, Century Link 322.97, Paymentech LLC 1,466.44, Utility 655.77: R&M Property Holdings LLC 113.52, Sanessa Lindemann 45.00, Medhaug Brothers Irrigation33.57, Kevin Rau 48.51, Nicole Henjum 47.32, Mavrick Motor 28.13, Daniel Rosenbaum 280.47, Rick Humphries 29.79, Aberdeen Investment MGMT 29.46 , Jodi Cloud 96.25, Justin Rohrbach 15.00, Ryan Derouchey 10.00, Aberdeen School Dist. 6-1 20,201.40, Artz Equipment Co. 6.56, Helms & Associates 13,402.44, Marco Technologies LLC 427.05, RBL Designs 100.00, RDO Equipment Co. 1,377.90, Brown County Landfill 16,565.06, Brown County Treasurer 456,430.33, Girton Adams Company 3,565.40, Dakota Doors Incorporated 3,546.94, Northern Plains Animal Health 108.00, Leidholt Electric LLC 244.90, City Treasurer 37.42, Tube Pro Inc. 2,594.00, Dahme Construction 33,979.32, Dakota Pump & Control 938.78, Don’s Builders Hardware 12.00, Performance Oil & Lubricant 3,706.25, Cole Papers Inc. 2,325.14, Farm Power Mfg. Inc. 273.08, Jensen Rock & Sand Inc.-Mo 20.00, Graham Tire Co. 903.00, TDS Media Direct Inc. 490.00, Direct Automation LLC 851.50, Auto Value Parts/Hedahls 1,351.48, Heiman Inc. 1,656.38, Glenn Bitz 200.00, House of Glass Inc. 4,727.23, Joel Weig 60.00, Jacobs Construction 344.74, Kessler’s Inc. 78.56, Lawson Products Inc. 159.87, Steven Lust Automotive 93.17, McDonald Supply Co. 803.88, Mac’s Inc. 308.86, Sewer Duck Inc. 125.00, Sanford Health Occupation 8,058.00, B&B Contracting 940,549.98, Double A Plumbing LLC 125.00, NSU Workstudy 440.32, CenturyLink 1,349.07, Nathan Sturgeon 80.00, Pantorium 16.00, Dakota Supply Group 10,379.04, Midstates Group 587.50, Safety Service Inc. 398.00, Avera St. Luke’s Hospital 4,522.20, Schwan Welding & Boiler 328.50, Share Corp. 3,434.87, Fay’s Refrigeration LLC 507.18, Crawford Trucks & Equipment 645.51, Stan Houston Equipment Inc. 19.78, Town & Country Lumber Inc. 231.58, Western Area Power ADM 5,416.09, Woodman Refrigeration Co. 148.75, Diesel Machinery Inc. 225.72, Demco Inc. 86.66, Totally Tubular Mfg. 144.56, Michael Bunke 57.14, Badger Meter Inc. 670.46, Metering & Technology Solutions 50,191.90, Olson’s Pest Technicians 410.00, MacQueen Emergency Group 1,771.16, Ray Payer 157.50, Ladner Electric 1,441.98, Daktronics Inc. 70.00, SD Animal Industry Board 100.00, Dependable Sanitation 34,070.84, Sarah Suko 81.00, Truck Center Companies Inc. 104,520.00, Center Point Large Print 292.44, Western States Fire Protection 825.00, Coca-Cola Bottling Co. 207.50, Energy Laboratories Inc. 121.90, Pauer Sound & Music Inc. 250.00, Dawn Menning 288.75, Titan Access Productivity 91.05, Hub City Radio 9,421.88, Ann Scott 255.50, Winter Equipment Company 78.67, Dakota Outdoors 835.00, Pierson Ford-Lincoln-Mercury 2,444.35, Thomson Reuters 401.71, Uline 177.69, Traffic Control Corp. 40.00, Dakota Broadcasting LLC 1,075.00, Richardson, Wyly, Wise 295.56, Vermont Systems Inc. 3,746.00, Dakotaland Autoglass Inc 224.51, Livestock Specialist Inc. 1,464.16, Northern Valley Communications 450.90, Downie’s Piano Tuning 100.00, MTI Distributing 98.63, Kirk’s Auto 3,261.50, McMaster-Carr Supply Co. 58.04, William Cantalope 120.00, Abra Auto Body 405.00, Ryan’s Carpet Cleaning 572.90, CNA Surety 50.00, Hardins Photography 130.00, Otis Elevator Company 1,875.00, James River Water 103.95, Joye Ward 108.00, South Dakota One Call 160.16, Federal Express Corp. 78.98, Ken’s Superfair Foods 2,142.84, O’Reilly Auto Parts 20.52, Galeton Gloves 343.35, Century Business Products 838.49, Sanford Health 750.00, Menards Inc. 416.97, Taste Of Home Books 44.74, Shannon Broderson 180.00, Julie Borr 108.00, Bound Tree Medical LLC 4,258.81, Matthew Bender & Co. Inc. 205.10, Overdrive Inc. 1,196.99, Aberdeen Hockey Assn 9,736.00, Aqua Pure Inc. 11,454.00, Convention Visitors Bureau 58,157.74, Dakota Fluid Power Inc. 1,214.84, McQuillen Creative Group 862.00, Borns Group 8,306.11, FP Mailing Solutions 192.00, Sara Weischedel 72.00, Impact Janitorial 3,969.85, AT&T Cell 656.06, John Patzlaff 108.00, Stryker Flex Financial 90,130.00, Confluence 1,000.20, Tyler Technologies 1,950.00, Ferguson Waterworks #2516 3,171.03, HTCI EDAS Fox 11,670.00, NSU Finance & Administration 25.00, Mobotrex 3,375.00, Matheson Tri-Gas Inc. 416.30, The UPS Store #4543 52.17, SDN Communications 635.00, Pomp’s Tire Service 1,747.16, Staples 787.29, Locators & Supplies Inc. 1,159.50, Minitex-Regents of U of M 258.00, Dakota Tree Company LLC 5,080.00, Galls Inc. 725.58, Dakota Oil 741.40, Sharpe Enterprises Inc. 293,395.47, DSS Image Apparel 5,495.50, Advance Auto Parts 402.48, Dakota Potters Supply 8,770.50, Jordan Menken 220.00, Dawn Thorstenson 242.00, Ingram Library Services 2,636.42, Vollan Oil Co. 8,693.94, Alice Lafontaine 49.20, Steve Markley 72.00, Jan Riggins 7.50, Plunkett’s Pest Control 347.54, JR Huebner 60.00, Patricia Brosz 1,072.50, John Kersten 225.00, Randy Murphy 320.00, Tom Suedmeier 320.00, Aberdeen Chrysler Center 800.00, Midwest Tape 1,951.24, Meierhenry Sargent LLP 97,278.00, Midcontinent Communications 168.91, Vestis Group Inc. 2,278.73, Us Bank Corp. St. Paul 600.00, Curt Fredrickson 444.00, Butler Machinery Co. 8,431.28, Grainger 171.63, Sanitation Products Inc. 318.22, Geffdog Designs 1,687.69, Jefferson Partners LP 306.49, Cooper Animal Clinic P.C. 1,058.97, Crescent Electric Supply 619.30, Coast to Coast Solutions 622.25, JGE Inc. 1,318.26, Diamond Dry Cleaning 39.28, A-1 Sanitation 12,706.36, Linde Gas & Equip Inc. 349.84, Woods, Fuller, Shultz 8,597.42, Tri-State Water Inc. 72.00, Kanopy, Inc. 175.00, Napa Central 1,039.01, Efraimson Electric Inc. 11,346.80, Allied Climate Profession 57,826.63, Aberdak Club 1,437.50, CWF Masonry & Construction 43,499.05, Insurance Plus 1,583.00, Daniel Orr 120.00, Brian Jarvis 615.70, Jackie Witlock 123.34, Nas Industrial 25,219.48, Kent Warrey 242.00, Megan Kusler 460.00, Mike Wood 49.20, Transource Truck & Equipment 62.00, Stephanie Sorensen Phd 800.00, Autozone 202.53, Jonathon Murdy 2,500.00, Anna Jahraus 105.00, Runnings Supply Inc #14 4,925.11, Interstate Battery Arling 573.80, Jon Murdy-Reim Expense 20,527.31, Cardconnect 325.00, Dacotah Paper Co. 450.37, ODP Business Solutions LLC 276.12, National Business Furniture 2,499.60, Language Line Services 582.74, Sichmeller Engineering 2,437.50, Connections Inc. EAP 417.20, Andrew Rohrbach 240.00, Central Salt 4,953.26, Mia Hinsz 272.00, Stacie Hallenbeck 72.37, K&S Plumbing Inc. 463.70, Nextiva Inc. 7,548.48, Ryan Schlotman 194.00, Aberdeen Insider 460.27, Aberdeen Swim Club 624.00, Northstock Inc. 1,590.16, Maryah Wilson 378.00, Dakota Electronics LLC 6,691.80, Gardner Denver Nash LLC 617.00, Oshkosh Aerotech LLC 847.58, Catherine Victoria Persha 225.00, Snow Machines Inc 1,395.00, Linnea Nesheim 105.00, Cole Bergan 369.00, Joshua Steinwandt 72.00, Kannon Coats 54.00, Lane Construction 24,565.17, ABC Seamless Of Aberdeen 2,262.00, Brian Baker 70.95, South Dakota Safety Council 9,027.04

Payroll for the period from December 1, 2024, through December 14, 2024, and city share of social security, old age & survivor’s insurance, retirement, health and life insurance. EFTPS 154,673.64, SDRS 95,561.62, City Health Insurance  93,062.50, City Council 3,521.63, City Manager 8,725.75, City Attorney 8,034.55, Finance 17,008.00, HR 16,789.33, City Hall 2,031.36, Computer 5,508.10, Community Development 16,048.00, Engineering 12,907.01, Police 167,178.85, Brad Jung  35.59/hr, Zackary Krage 32.23/hr, Fire 145,679.79, Jacob Krenz 20.22/hr, Bldg Inspect 7,108.95, Street 35,095.29, Traffic 8,826.50, Solid Waste 29,775.31, Transit 28,376.77, Library 31,144.07, Economic Development 2,919.20, Cemetery 4,208.95, Meals on Wheels 746.96, PRF Admin 9,802.59, Recreation 12,968.97, ARCC 17,337.56, Aquatic Center  488.25, PRF Dome 7,699.83, Senior Center 5,837.99, Parks 20,494.88, Cooper Anderson 14.00/hr, Wylie Park 10,255.18, Forestry 10,057.90, Airport 20,474.72, Utility Storm 28,215.30, Water Treatment 24,333.57, Utility Water 2,015.20, Water Reclamation 22,240.08, Utility Sewer 9,378.89, Concessions  518.58, Rec Enterprise 8,613.05, Golf 6,459.83. Roll call vote to approve, all present voting aye, motion carried.

CITY MANAGER’S REPORT

City Manager Robin Bobzien recognized employee milestones and shared information regarding an upcoming turbidity notice, and provided information obtained from staff who participated in a regional water summit.

ADJOURNMENT

There being no further business, motion by Reinbold, second by Ward to adjourn the meeting.  Voice vote to adjourn, all present voting aye, motion carried.  The meeting adjourned at 6:21 p.m.

Prepared by Steven Thithavong for the Finance Office. /s/Jordan McQuillen, Finance Officer

Published once on December 24, 2024, at the total approximate cost of $182.45 and may be viewed free of charge at www.sdpublicnotices.com and www.aberdeeninsider.com