City of Aberdeen – Notice of 10/20/25 Minutes

CITY OF ABERDEEN

NOTICE OF 10/20/25 MINUTES

ABERDEEN CITY COUNCIL MEETING

City Council Chambers, 123 South Lincoln Street, Municipal Building, Aberdeen, South Dakota, October 20, 2025, at 5:30 p.m., regular meeting of the City Council.

CALL TO ORDER

MEETING ROLL CALL

Present at roll call were City Council Members Rob Ronayne, Erin Fouberg, Charlotte Liebelt, Rich Ward, Talmage Ekanger, Chad Nilson, David Novstrup, and Deputy Mayor Alan Johnson. Mayor Travis Schaunaman was absent.

City Staff present were Robin Bobzien, Ron Wager via teleconference, Stuart Nelson, Ken Hubbart, Joel Weig, Rich Krokel, Dave McNeil, Amanda Fischer, and Cathy McNickle.

PLEDGE OF ALLEGIANCE

Deputy Mayor Alan Johnson led the Pledge of Allegiance.

APPROVAL OF AGENDA

Motion by Ekanger, second by Ward, to approve the agenda. Voice vote to approve, all present voting aye, motion carried.

MINUTES

Motion by Liebelt, second by Nilson, to approve the minutes of the October 6, 2025, City Council Meeting, as circulated. Voice vote to approve, all present voting aye, motion carried.

OPEN FORUM

No one appeared in open forum to address the Council.

CONSENT CALENDAR

Motion by Ward, second by Ekanger, to approve the following items on the consent calendar:

SET PUBLIC HEARING DATE ON NOVEMBER 3, 2025, for a Special One Day Retail On-Sale Beer, Wine, and Cider License for the Aberdeen Area Chamber of Commerce Business After Hours Event on November 13, 2025, at the Aberdeen Civic Arena

SET PUBLIC HEARING DATE ON NOVEMBER 3, 2025, at 5:30 p.m. for the transfer of Retail On-Off Sale Malt Beverage and SD Farm Wine License RB-3433 and Video Lottery License Number VL-1071 from Bonn Express, Inc., 801North Highway 281, to Bonn River LLC dba Bonn Express, 801North Highway 281

SET PUBLIC HEARING DATE ON NOVEMBER 3, 2025, at 5:30 p.m. for the Transfer of Retail On-Sale Liquor License RL-5411from Plaza Rentals LLP, 813 Circle Drive, to Bonn River LLC, dba Bonn Express, 801 North Highway 281

SET PUBLIC HEARING DATE ON NOVEMBER 24, 2025, at 5:30 p.m. for a Petition to Rezone Certain Property

AUTHORIZE CITY MANAGER TO EXECUTE AND SIGN ARPA REIMBURSEMENT REQUEST No. 3 seeking reimbursement for contracting fees in the amount of $4,255,921.13

AUTHORIZE CITY MANAGER TO EXECUTE AND SIGN SRF LOAN REIMBURSEMENT REQUEST No. 3 seeking reimbursement for engineering services in the amount of $58,262

COMMUNITY EVENT PERMIT for NSU Fit Club, Halloween Costume 5k on October 25, 2025

CERTIFICATE OF AMENDMENT for Aberdeen-Brown County Regional Railroad Authority – receive and place on file

2026 RETAIL LIQUOR, PACKAGE LIQUOR, AND RETAIL WINE LICENSE RENEWALS for various businesses in the city of Aberdeen, SD

Voice vote to approve, with Council Member Nilson abstaining to Item F, all present voting aye, motion carried.

OLD BUSINESS

SECOND READING AND FINAL ADOPTION OF ORDINANCE 25-10-01 SUPPLEMENTING THE 2025 BUDGET FOR VARIOUS UNANTICIPATED PROJECTS, ACTIVITIES AND EXPENDITURES

Deputy Finance Officer McNickle presented Ordinance 25-10-01. Motion by Ronayne, second by Novstrup, to approve the second reading and final adoption of Ordinance 25-10-01 supplementing the 2025 budget for various unanticipated projects, activities and expenditures. Roll call vote to approve, all present voting aye, motion carried.

SECOND READING AND ADOPTION OF ORDINANCE 25-10-04 SUPPLEMENTING THE 2025 BUDGET FOR VARIOUS PARKS, RECREATION AND FORESTRY DEPARTMENT ACTIVITIES

Deputy Finance Officer McNickle presented Ordinance 25-10-04. Motion by Liebelt, second by Ward, to approve the second reading and adoption of Ordinance 25-10-04 supplementing the 2025 budget for various Parks, Recreation and Forestry Department activities. Roll call vote to approve, all present voting aye, motion carried.

SECOND READING OF ORDINANCE NO. 25-10-03 REGARDING ANNEXATION OF FAIRGROUNDS

City Attorney Wager presented the second reading of Ordinance 25-10-03. Motion by Ward, second by Ekanger, to approve the second reading of Ordinance No. 25-10-03 regarding annexation of fairgrounds. Roll call vote to approve, all present voting aye, motion carried.

NEW BUSINESS

APPROVAL OF AGREEMENT WITH BROWN COUNTY TO VOLUNTARILY ANNEX THE FAIRGROUNDS

City Attorney Wager presented the agreement with Brown County. Motion by Ward, second by Ekanger, to approve the Fairgrounds Annexation Agreement with Brown County and the Fair Board; and to authorize the City Manager to sign the agreement to be effective upon the effective date of Ordinance No. 25-10-03. Roll call vote to approve, all present voting aye, motion carried.

AFFIRM APPOINTMENTS OF ASHLEY WOLF AND RYLEIGH HUPPLER TO THE DOWNTOWN BUSINESS IMPROVEMENT DISTRICT I BOARD OF DIRECTORS OCTOBER 20, 2025 – DECEMBER 31, 2027

City Manager Bobzien presented the appointment to the Downtown Business Improvement District I Board. Motion by Ward, second by Novstrup, to affirm the appointments of Ashley Wolf and Ryleigh Huppler to the Downtown Business Improvement District I Board of Directors October 20, 2025 – December 31, 2027. Voice vote to approve, all present voting aye, motion carried.

APPROVAL OF A HOSPITAL RESOURCE OFFICER AGREEMENT BETWEEN THE CITY OF ABERDEEN, BY AND THROUGH ITS POLICE DEPARTMENT, AND AVERA ST. LUKE’S TO PROVIDE GENERAL LAW ENFORCEMENT TO THE AVERA CAMPUS FOR A PERIOD OF ONE YEAR AND AUTOMATICALLY RENEW FOR SUBSEQUENT (1) YEAR PERIODS THEREAFTER

Police Chief McNeil presented the Hospital Resource Officer Agreement. Motion by Liebelt, second by Fouberg, to approve the Hospital Resource Officer Agreement between the City of Aberdeen, by and through its Police Department, and Avera St. Luke’s to provide general law enforcement to the Avera campus for a period of one year and automatically renew for subsequent (1) year periods thereafter; and to authorize the City Manager and Police Chief to sign the agreement as approved by the City Attorney. Voice vote to approve, all present voting aye, motion carried.

APPROVAL OF REQUEST FOR CITY MANAGER SIGNATURE ON ABERDEEN RIDE LINE’S 5310 GRANT FOR FY 2026

Transportation Director Krokel presented the request. Motion by Ronayne, second by Ward, to approve the  request for city manager signature on Aberdeen Ride Line’s 5310 grant for FY 2026. Roll call vote to approve, all present voting aye, motion carried.

APPROVAL OF REQUEST FOR CITY MANAGER SIGNATURE ON ABERDEEN RIDE LINE’S 5311 GRANT FOR FY 2026

Transportation Director Krokel presented the request. Motion by Ward, second by Novstrup, to approve the request for city manager signature on Aberdeen Ride Line’s 5311 grant for FY 2026. Roll call vote to approve, all present voting aye, motion carried.

APPROVAL OF WRF IMPROVEMENTS PAY REQUEST NO. 4 IN THE AMOUNT OF $4,255,921.13 TO PKG CONTRACTING INC.

Water Reclamation Superintendent Fischer presented the pay request. Motion by Liebelt, second by Ekanger, to approve the WRF Improvements Pay Request No. 4 in the amount of $4,255,921.13 to PKG Contracting Inc. Roll call vote to approve, all present voting aye, motion carried.

APPROVAL TO APPROVE THE JOINT FUNDING PAYMENT IN THE AMOUNT OF $26,080.00 WITH USGS FOR WATER RESOURCE INVESTIGATION FOR THE TIME FRAME OF 10/1/2024 – 9/30/2025

City Engineer Nelson presented the joint funding payment. Motion by Fouberg, second by Novstrup, to approve the Joint Funding payment in the amount of $26,080.00 with USGS for Water Resource Investigation for the time frame of 10/1/2024 – 9/30/2025. Roll call vote to approve, all present voting aye, motion carried.

APPROVAL OF PAY REQUEST #2 FOR 2025 PW BUILDING GRANULAR FILL MATERIAL IN THE AMOUNT OF $266,705.89 TO HF JACOBS & SON CONSTRUCTION, INC. OF ABERDEEN, SD

City Engineer Nelson presented the pay request. Motion by Ronayne, second by Nilson, to approve Pay Request #2 for 2025 PW Building Granular Fill Material in the amount of $266,705.89 to HF Jacobs & Son Construction, Inc. of Aberdeen, SD. Roll call vote to approve, all present voting aye, motion carried.

APPROVAL OF PAY REQUEST #8 IN THE AMOUNT OF $676,893.72 FOR PCN 09GP (10TH AVE SE BRIDGE REPLACEMENT) TO PRAHM CONSTRUCTION INC. OF SLAYTON, MN

City Engineer Nelson presented the pay request. Motion by Novstrup, second by Ward, to approve Pay Request #8 in the amount of $676,893.72 for PCN 09GP (10th Ave SE Bridge Replacement) to Prahm Construction Inc. of Slayton, MN. Roll call vote to approve, all present voting aye, motion carried.

APPROVAL OF THE FOLLOWING REQUESTS FOR  AIP PROJECT #3-46-0001-52-2024 GA APRON RECONSTRUCTION, PHASE 2: 1. TO APPROVE REEDE CONSTRUCTION  REDUCTION OF RETAINAGE FROM 10% TO 5%; $174,939.94, 2. PAYMENT TO HELMS & ASSOCIATES INVOICE #22 FOR ADMINISTRATION AND RESIDENT ENGINEERING SERVICES IN THE AMOUNT OF $25,885.72, AND 3. REEDE CONSTRUCTION PAY ESTIMATE #5 FOR MATERIALS AND WORK-COMPLETED THROUGH SEPTEMBER 23RD IN THE AMOUNT OF $322,983.42

Transportation Director Krokel presented the requests for AIP Project #3-46-0001-52-2024 GA Apron Reconstruction, Phase 2. Motion by Ronayne, second by Ward, to approve 1. Reede Construction  reduction of retainage from 10% to 5%; $174,939.94, 2. Payment to Helms & Associates invoice #22 for Administration and Resident Engineering Services in the amount of $25,885.72, and 3. Reede Construction pay estimate #5 for materials and work-completed through September 23rd in the amount of $322,983.42. Roll call vote to approve, all present voting aye, motion carried.

APPROVAL OF PAYMENTS AND TO AUTHORIZE CITY MANAGER TO SIGN THE INVOICE/PAY ESTIMATE FOR AIP/AIG PROJECT #3-46-0001-55/56-2025 AIRPORT TERMINAL EXPANSION FOR THE FOLLOWING:  1. HELMS & ASSOCIATES INVOICE #8 IN THE AMOUNT OF $2,721.25 FOR CONSTRUCTION ADMINISTRATION SERVICES,  2. QUEST CONSTRUCTION, LLC PAY ESTIMATE #1 IN THE AMOUNT OF $24,085.19, 25% OF MOBILIZATION PER THE SPECIFICATIONS

Transportation Director Krokel presented the requests for Motion by Ronayne, second by Nilson, to approve payments and to authorize City Manager to sign the invoice/pay estimate for AIP/AIG Project #3-46-0001-55/56-2025 Airport Terminal Expansion for the following: 1. Helms & Associates invoice #8 in the amount of $2,721.25 for Construction Administration Services,  2. Quest Construction, LLC pay estimate #1 in the amount of $24,085.19, 25% of mobilization per the specifications. Roll call vote to approve, all present voting aye, motion carried.

APPROVAL OF PAYMENTS AND TO AUTHORIZE CITY MANAGER TO SIGN THE INVOICE/PAY ESTIMATE FOR AIP/AIG PROJECT #3-46-0001-53/54-2025 AIRPORT TERMINAL ACCESS ROAD AND TERMINAL PARKING LOT FOR THE FOLLOWING: 1. HELMS & ASSOCIATES INVOICE #7 FOR ADMINISTRATION AND RESIDENT ENGINEERING SERVICES IN THE AMOUNT OF $68,726.71, 2. DAHME CONSTRUCTION PAY ESTIMATE #2 FOR MATERIALS AND WORK-COMPLETED THROUGH SEPTEMBER 27TH IN THE AMOUNT OF $718,652.08

Transportation Director Krokel presented the requests for AIP/AIG Project #3-46-0001-53/54-2025 Airport Terminal Access Road and Terminal Parking Lot. Motion by Liebelt, second by Ward, to approve payments and to authorize City Manager to sign the invoice/pay estimate for AIP/AIG Project #3-46-0001-53/54-2025 Airport Terminal Access Road and Terminal Parking Lot for the following: 1. Helms & Associates invoice #7 for Administration and Resident Engineering Services in the amount of $68,726.71, 2. Dahme Construction pay estimate #2 for materials and work-completed through September 27th in the amount of $718,652.08. Roll call vote to approve, all present voting aye, motion carried.

APPROVAL OF PAYMENT TO HELMS & ASSOCIATES INVOICE IN THE AMOUNT OF $625 AND AUTHORIZE CITY MANAGER TO SIGN INVOICE FOR AIP PROJECT #3-46-0001-57-2025 PRE-CONDITIONED AIR (PCA) UNIT

Transportation Director Krokel presented the pay request. Motion by Ronayne, second by Ward, to approve payment to Helms & Associates invoice in the amount of $625 and authorize City Manager to sign invoice for AIP Project #3-46-0001-57-2025 Pre-Conditioned Air (PCA) Unit. Roll call vote to approve, all present voting aye, motion carried.

REVIEW AND APPROVAL OF CLAIMS AND PAYROLL

Motion by Ward, second by Ekanger, to approve payment of the bills listed for October 20, 2025.

Bills having been audited by the Finance Officer and fully itemized and authorize the Mayor or City Manager to sign, and the Finance Officer to countersign, all warrants for payment of the following approved bills: Wellmark 459,000.00, SD Dept. of Revenue 12,755.83, Titles of Dakota 20,930.00, Delta Dental of SD 101.90, Optilegra 12.92, Utility 546.76: Lane Holt 10.50, David Land 54.37, James Howell 54.42, Jon Malsam Rentals 34.88, Kyle Weisman 165.95, M&M Property Holdings 40.64, Ashton Davis 109.36, Tom Schuck 23.00, and Gary Meyers 53.64, A-1 Sanitation 9,831.86, Abdn Area Humane Society 6,400.00, Aberdeen Catholic Schools 425.00, Aberdeen Chamber Of Commerce 50.00, Aberdeen Chrysler Center 1,115.89, Aberdeen News 98.90, Aberdeen School Dist. 6-1 2,995.25, ADB Safegate Americas LLC 580.49, Alex Heyd 84.00, Animal Care Clinic 45.00, Aqua Pure Inc. 350.00, Asl Foundation 870.12, AT&T Cell 656.06, Atco International 1,249.35, Auto Value – Aberdeen 2,892.10, Automatic Building Controls 300.00, Autozone 156.17, Badger Meter Inc. 8,172.39, Banner Associates Inc. 60,439.39, Borns Group 1,892.73, Bound Tree Medical LLC 4,674.72, Brian Jarvis 219.92, Brown County Landfill 4.80, Brown County Treasurer 28.70, Butler Machinery Co. 56.30, C. Emery Nelson Inc. 442.48, Cartney Bearing Co. 546.08, CBM LLC Cherry Lake Publishing 653.05, Center Point Large Print 376.11, Century Business Products 3,220.37, City Treasurer 37.90, Climate Control 1,252.04, Clubhouse Hotel & Suites 4,825.84, Cole Papers Inc. 1,871.16, Constellation Newenergy 217.21, Convention Visitors Bureau 69,840.28, Cooper Animal Clinic P.C. 97.40, Country Concrete/Landscaping 7,127.60, Crawford Trucks & Equipment 9,260.00, Crouch Irrigation 204.00, Custom Installation Solutions 53.00, Dacotah Paper Co. 42.90, Dahme Construction 718,652.08, Dakota Broadcasting LLC 1,325.00, Dakota Electronics LLC 1,063.90, Dakota Fluid Power Inc. 3,412.68, Dakota Oil 884.05, David’s Lawn & Snow 80.00, Dependable Sanitation 33,099.72, Detco 3,138.78, Diamond Dry Cleaning 22.83, Diesel Machinery Inc. 1,404.80, Don’s Builders Hardware 119.00, Double A Plumbing LLC 675.42, EBSCO Information Services 738.11, Electrical Engineer & Equip Co. 5,984.06, Eso Solutions Inc. 3,115.00, Ez-Liner 486.56, Farm & Home Publishers Ltd 104.20, Farm Power Mfg. Inc. 390.69, Fastenal Company 630.18, Fire Safety First 104.30, G & R Controls Inc. 175.51, Gale/Cengage Learning 182.34, Geffdog Designs 8,136.27, Global Assets Integrated LLC 505.77, Goodway Technologies Corp 751.43, Graham Tire Co. 5,252.68, Grainger 3,952.82, Graymont (WI) LLC 22,248.38, Haar Plumbing & Heating, Inc. 1,705.54, Hach Co. 146.49, Harms Oil Company 20,574.22, Helms & Associates 126,826.48, House of Glass Inc. 1,250.58, Hub City Radio 1,333.00, Hutcheson Engineering Products Inc. 2,726.96, IMEG 24,162.69, Impact Janitorial 4,405.57, Ingram Library Services 2,704.76, Inman Irrigation 340.00, Jacobs Construction 266,705.89, James Valley Coop Telephone Co. 35.30, Janway Company USA Inc. 650.00, Jarman’s Water Systems 470.00, Jensen Rock & Sand Inc.-Mobridge 579.00, Jerke Irrigation 1,688.08, JGE Inc. 166.05, Jordan Majeske 120.00, JP Construction 948.50, Kanopy, Inc. 134.00, Kei 1,098.88, Ken’s Superfair Foods 111.95, Killoran Trucking & Brokerage 13,384.64, Kirk’s Auto 1,038.86, L&T Lawn Care LLC 650.00, Language Line Services 996.90, Lawson Products Inc. 585.58, Lien Transportation Co. 36,580.50, Macqueen Emergency Group 39.94, Mac’s Inc. 120.68, Marco Technologies LLC 306.89, Master Burn 613.00, Matheson Tri-Gas Inc. 347.90, Matt Olson 154.00, McMaster-Carr Supply Co. 982.80, McQuillen Creative Group Inc. 702.00, Menards Inc. 1,462.80, Mid Continent Testing Lab Inc. 114.50, Midstates Group 1,582.10, Midwest Tape 3,143.41, Morrison Construction 28,698.29, Napa Central 7.24, Nelson Sales & Service LLC 125.27, Newman Signs Inc. 1,386.57, Nextiva Inc. 7,684.06, Northern Valley Communications 966.23, ODP Business Solutions LLC 383.95, Olson’s Pest Technicians 410.00, One Source 162.00, O’Reilly Auto Parts 44.40, Otis Elevator Company 1,432.50, Overdrive Inc. 471.38, Pantorium 22.00, Performance Oil & Lubricants 309.55, Pierson Ford-Lincoln-Mercury 1,930.67, PKG Contracting Inc. 4,225,921.13, Pomp’s Tire Service 536.52, Prahm Construction Inc. 676,893.72, Project Constellation 300.00, Quality Welding Inc. 1,765.48, Quest Construction LLC 24,085.19, Quill Corporation 170.04, Rachel Wolff 656.40, RDO Equipment Co. 576.76, Reede Construction Inc. 322,983.42, Ron Wager 219.06, Runnings Supply Inc. #14 1,009.08, S & S Lumber Company 904.20, Safe Restraints Inc. 1,657.12, Safety Service Inc. 8,070.00, Sanford Health 750.00, Sanford Health Occupational 160.00, Sanitation Products Inc. 1,930.59, Schwan Electric Inc. 137.76, SD Law Enforcement Training 75.00, Service Signs Inc. 254.59, Share Corp 5,817.72, Sherwin-Williams Co. 25.95, Sign Solutions USA, LLC 665.41, Sir Lines-A-Lot LLC 9,170.42, South Dakota One Call 353.92, South Dakota Underground Inc. 6,632.67, Stan Houston Equipment Inc. 2,527.20, Staples 328.29, Steven Lust Automotive 201.84, Taste of Home Books 39.98, Thomson Reuters 446.40, Tim Reed 6,949.00, Titan Access Productivity 527.46, Totally Tubular Mfg. 78.65, Tyler Technologies 21.25, Univar Solutions USA Inc. 6,453.80, Us Geological Survey 26,080.00, Verizon Wireless 351.69, Vestis Group Inc. 824.05, Vollan Oil Co. 21,505.19, Web Water Development Assn 2,346.00, Western Area Power ADM 8,981.24, Wolf Bronze LLC 775.00, 6956176.86

Payroll for the period from October 5, 2025, through October 18, 2025, and city share of social security, old age & survivor’s insurance, retirement, health and life insurance. EFTPS 181,697.73, South Dakota Retirement System 110,611.94, City Health Insurance 87,900.00, Governing Body Council 3,789.28, City Manager 9,681.75, Attorney 8,554.55, Finance Office 18,803.01, Human Resources 11,716.52, Municipal Hall 2,184.98, Computer Services 6,360.56, Community Development 18,016.00, Engineering 14,496.60, Police  199,743.64, Fire  181,186.73, Building Inspection 7,825.60, Street  37,021.84, Traffic Control 7,735.46, Utilities – General 10,970.19, Solid Waste 28,729.30, Wastewater Treatment 25,950.40, Utilities – Sewer 10,608.11, Water Treatment Plant 30,625.41, Justin Steiger 33.86/hr, Garrett Ristau 25.80/hr, Utilities – Water 25,781.23, Airport 23,466.24, Cemetery 6,243.02, Transit 31,802.85, West Nile 355.25, Meals On Wheels 962.68, Concessions 32.50, Admin 10,259.60, Participant Rec 12,477.43, McKenzie Jorgensen 14.00/hr, Haley Speer 14.00/hr, Adrianne Gillick 14.00/hr, Jacie-Aspen Flockhart 15.25/hr, Keaton Weis 14.00/hr, Park Rec ARCC 26,296.34, Park Rec Golf 8,985.99, PC Complex 7,688.45, Park Rec Senior Center 6,582.81, Campground 1,769.15, Parks 25,321.15, Parks/Wylie 13,213.25, Forestry 11,410.30, Library 33,710.69, City Econ Development 2,989.60

Roll call vote to approve, with Council Member Ronayne abstaining to Climate Control, Nilson abstaining to Banner Associates, all present voting aye, motion carried.

CITY MANAGER’S REPORT

City Manager Bobzien shared staff meeting plans, transition updates with the incoming city manager, and the new Police Chief selection.

ADJOURNMENT

There being no further business, motion by Nilson, second by Ekanger, to adjourn the meeting. Voice vote to adjourn, all present voting aye, motion carried. The meeting adjourned at 6:20 p.m.

Prepared by Steven Thithavong for the Finance Office. /s/Cathy McNickle, Deputy Finance Officer

Published once on October 30, 2025, at the total approximate cost of $205.66 and may be viewed free of charge at www.sdpublicnotices.com and www.aberdeeninsider.com