By Aberdeen Insider - March 6, 2025 in CITY OF ABERDEEN
2/24/25 MINUTES
ABERDEEN CITY COUNCIL MEETING
City Council Chambers, 123 South Lincoln Street, Municipal Building, Aberdeen, South Dakota, February 24, 2025, at 5:30 p.m., regular meeting of the City Council.
CALL TO ORDER
MEETING ROLL CALL
Present at roll call were City Council Members Rob Ronayne, Erin Fouberg via teleconference, Charlotte Liebelt, Rich Ward, Alan Johnson, Justin Reinbold, Tiffany Langer via teleconference, David Novstrup, and Mayor Travis Schaunaman.
City Staff present were Robin Bobzien, Ron Wager, Stuart Nelson, Ken Hubbart, Joel Weig, Rich Krokel, Dave McNeil, and Jordan McQuillen.
PLEDGE OF ALLEGIANCE
Mayor Schaunaman led the Pledge of Allegiance.
APPROVAL OF AGENDA
Motion by Reinbold, second by Novstrup to approve the agenda as amended to include red line version of ordinances to items 7i and 7j. Voice vote to approve, all present voting aye, motion carried.
MINUTES
Motion by Liebelt, second by Ward to approve the minutes of February 18, 2025, City Council Meeting, as circulated. Voice vote to approve, all present voting aye, motion carried.
OPEN FORUM
Superintendent of the Aberdeen School District Dr. Becky Guffin appeared to address council members regarding Public Schools Week and expressed gratitude for community partnerships.
CONSENT CALENDAR
Motion by Johnson, second by Reinbold, to approve the following items on the consent calendar:
PROCLAMATION: Public Schools Week, February 24-28, 2025
SET BID DATE ON MARCH 11, 2025, until 2:00 p.m. for East Melgaard Road Mill and Overlay Improvements Project ST-2025-1
REPORTS AND MINUTES FROM CITY BOARDS – Receive and place on file: 1. Aberdeen Airport Board Meeting on January 9, 2025, 2. Planning Commission Meeting on January 21, 2025, and 3. Zoning Adjustment Board Meeting on January 9, 2025
Voice vote to approve, all present voting aye, motion carried.
NEW BUSINESS
APPROVAL OF THE FIRST READING AND PASSAGE OF RESOLUTION 25-02-01R EXCHANGING SURPLUS REAL PROPERTY WITH HOMES ARE POSSIBLE, INC., AND AUTHORIZING THE CITY MANAGER TO EFFECTUATE THE EXCHANGE
City Attorney Wager presented the first reading of Resolution 25-02-01R. Motion by Liebelt, second by Ward, to approve the first reading and passage of Resolution 25-02-01R exchanging surplus real property with Homes Are Possible, Inc., and authorizing the City Manager to effectuate the exchange. Roll call vote to approve, with Council Member Ronayne abstaining, all others present voting aye, motion carried.
APPROVAL OF RESOLUTION 25-02-03R ESTABLISHING PROMOTION FUND FINANCIAL ADMINISTRATION POLICIES AND PROCEDURES
Finance Officer McQuillen presented Resolution 25-02-03R. Motion by Ronayne, second by Reinbold, to approve Resolution 25-02-03R Establishing Promotion Fund Financial Administration Policies and Procedures. An amendment to the threshold for financial review was proposed by Council Member Ward from $100,000.00 to $125,000.00, motion by Ward, second by Novstrup to approve the amended threshold amount. Roll call vote to approve, all present voting aye, motion carried and final roll call vote to approve Resolution 25-02-03R, all present voting aye, motion carried.
APPROVAL OF ABATEMENT OF PROPERTY TAXES FOR REAL PROPERTY WITHIN CITY LIMITS
Finance Officer McQuillen presented the abetment of property taxes. Motion by Ronayne, second by Johnson, to approve the abatement of property taxes for real property within city limits. Roll call vote to approve, all present voting aye, motion carried.
APPROVAL OF REQUEST TO AWARD BID FOR 2025 SEAL COAT AGGREGATES OPTION A IN THE AMOUNT OF $142,750.00 (PEA ROCK – $28.55 PER TON) TO L.G. EVERIST, INC. AND BID OPTION C IN THE AMOUNT OF $135,000.00 (CRUSHED GRANITE – $45.00 PER TON) TO LIEN TRANSPORTATION CO. FOR A TOTAL BID OF $277,750.00 AS LOWEST RESPONSIBLE BIDDERS AND AUTHORIZE THE CITY MANAGER AND FINANCE OFFICER TO SIGN THE NECESSARY DOCUMENTS AFTER APPROVAL BY THE CITY ATTORNEY
City Engineer Nelson presented the request to award bid for the 2025 Seal Coat Aggregates. Motion by Reinbold, second by Johnson, to approve the request to award bid for 2025 Seal Coat Aggregates Option A in the amount of $142,750.00 (Pea rock – $28.55 per ton) to L.G. Everist, Inc. and bid Option C in the amount of $135,000.00 (Crushed granite – $45.00 per ton) to Lien Transportation Co. for a total bid of $277,750.00 as lowest responsible bidders and authorize the City Manager and Finance Officer to sign the necessary documents after approval by the City Attorney. Roll call vote to approve, all present voting aye, motion carried.
APPROVAL OF REQUEST TO AWARD THE BID FOR 2025 ROAD OIL IN THE AMOUNT OF $507,655.50 ($923.01 PER TON OF MC-3000) AND $27,696.00 ($553.92 PER TON OF CSS1H-70:30) DELIVERED TO JEBRO, INC. AS LOWEST RESPONSIBLE BIDDER, AND AUTHORIZE THE CITY MANAGER AND FINANCE OFFICER TO SIGN THE NECESSARY DOCUMENTS AFTER APPROVAL BY THE CITY ATTORNEY
City Engineer Nelson presented the request to award the bid for 2025 Road Oil. Motion by Johnson, second by Ward, to approve the request to award the bid for 2025 Road Oil in the amount of $507,655.50 ($923.01 per ton of MC-3000) and $27,696.00 ($553.92 per ton of CSS1H-70:30) delivered to Jebro, Inc. as lowest responsible bidder, and authorize the City Manager and Finance Officer to sign the necessary documents after approval by the City Attorney. Roll call vote to approve, all present voting aye, motion carried.
APPROVAL OF REQUEST TO AWARD THE BID FOR 2025 ASPHALTIC REPAIR MIX AND CLASS D ASPHALTIC CONCRETE 3/8” BITUMINOUS SURFACING REPAIR MIX IN THE AMOUNT OF $18,500.00 ($185.00/TON) TO JENSEN ROCK AND SAND, INC. OF MOBRIDGE, SD; AND TO AWARD THE BID FOR CLASS D ASPHALTIC CONCRETE, CLASS D TO JENSEN ROCK & SAND AND LIEN TRANSPORTATION CO. OF ABERDEEN, SD. BOTH SUPPLIERS SUBMITTED A BID FOR $495,000.00 ($90.00/TON)
City Engineer Nelson presented the request to award the bid for 2025 Asphaltic Repair Mix. Motion by Johnson, second by Reinbold, to approve the request to award the bid for 2025 Asphaltic Repair Mix and Class D Asphaltic Concrete 3/8” Bituminous Surfacing Repair Mix in the amount of $18,500.00 ($185.00/ton) to Jensen Rock and Sand, Inc. of Mobridge, SD; and to award the bid for Class D Asphaltic Concrete, Class D to Jensen Rock & Sand and Lien Transportation Co. of Aberdeen, SD. Both suppliers submitted a bid for $495,000.00 ($90.00/ton). Roll call vote to approve, all present voting aye, motion carried.
APPROVAL OF REQUEST TO PURCHASE A NEW 2025 BOBCAT COMPACT LOADER FROM BOBCAT OF ABERDEEN, IN THE AMOUNT OF $99,588.04
City Engineer Nelson presented the request to purchase a compact loader. Motion by Ward, second by Reinbold, to approve the request to purchase a new 2025 Bobcat Compact Loader from Bobcat of Aberdeen, in the amount of $99,588.04. Roll call vote to approve, all present voting aye, motion carried.
FIRST READING AND APPROVAL OF ORDINANCE 25-02-02, A PETITION TO REZONE FROM R-3 TO C-2 – PROPERTY AT 616 ROCK ST S – SOUTH OF LEGENDS LIQUOR
Community Development Director Hubbart presented Ordinance 25-02-02. Motion by Ronayne, second by Ward, to approve the first reading and approval of Ordinance 25-02-02, a petition to rezone from R-3 to C-2 – Property at 616 Rock St S – South of Legends Liquor
Roll call vote to approve, all present voting aye, motion carried.
FIRST READING AND APPROVAL OF ORDINANCE 25-02-03, AN ORDINANCE AMENDING THE ZONING REGULATIONS OF THE ABERDEEN CITY CODE REGARDING VARIANCES FROM THE ZONING ORDINANCE
Community Development Director Hubbart presented Ordinance 25-02-03. Motion by Ronayne, second by Novstrup, to approve the first reading and approval of Ordinance 25-02-03, an ordinance amending the Zoning Regulations of the Aberdeen City Code regarding Variances from the Zoning Ordinance. Roll call vote to approve, all present voting aye, motion carried.
FIRST READING AND APPROVAL OF ORDINANCE 25-02-04, AN AMENDING THE ZONING REGULATIONS OF THE ABERDEEN CITY CODE REGARDING THE AUTHORITY OF THE BOARD OF ZONING ADJUSTMENT TO DETERMINE SPECIAL EXCEPTIONS
Community Development Director Hubbart presented Ordinance 25-02-04. Motion by Reinbold, second by Johnson, to approve the first reading and approval of Ordinance 25-02-04, an amending the Zoning Regulations of the Aberdeen City Code regarding the authority of the Board of Zoning Adjustment to determine Special Exceptions. Roll call vote to approve, all present voting aye, motion carried.
FIRST READING AND APPROVAL OF ORDINANCE 25-02-05, A PETITION TO REZONE CERTAIN PROPERTY FROM R2/R4 TO C-1 – PROPERTY AT 2816 MILWAUKEE AVENUE NE – DIRECTLY WEST OF MIKE MILLER ELEMENTARY SCHOOL
Community Development Director Hubbart presented Ordinance 25-02-05. Motion by Reinbold, second by Johnson, to approve the first reading and approval of Ordinance 25-02-05, a petition to rezone certain property from R2/R4 to C-1 – Property at 2816 Milwaukee Avenue NE – Directly west of Mike Miller Elementary School. Roll call vote to approve, all present voting aye, motion carried.
FIRST READING AND APPROVAL OF ORDINANCE 25-02-06, A PETITION TO REZONE FROM I-2 TO M – PROPERTY AT 2 MAIN STREET N AND 115&119 RAILROAD AVENUE SE – PARKING LOTS NORTH OF THE BROWN COUNTY COURTHOUSE
Community Development Director Hubbart presented Ordinance 25-02-06. Motion by Liebelt, second by Ward, to approve the first reading and approval of Ordinance 25-02-06, a petition to rezone from I-2 to M – Property at 2 Main Street N and 115&119 Railroad Avenue SE – Parking lots north of the Brown County Courthouse. Roll call vote to approve, all present voting aye, motion carried.
FIRST READING AND APPROVAL OF ORDINANCE 25-02-07, A PETITION TO REZONE FROM C3/R4 TO M – PROPERTY AT 124 FIRST STREET S – DIRECTLY NORTH OF WELLS FARGO BANK
Community Development Director Hubbart presented Ordinance 25-02-07. Motion by Reinbold, second by Novstrup, to approve the first reading and approval of Ordinance 25-02-07, a petition to rezone from C3/R4 to M – Property at 124 First Street S – Directly north of Wells Fargo Bank. Roll call vote to approve, all present voting aye, motion carried.
APPROVAL OF REQUEST TO PURCHASE A VEHICLE FROM PIERSON FORD LINCOLN INC. IN THE AMOUNT OF $40,975
Community Development Director Hubbart presented the request to purchase a vehicle. Motion by Ward, second by Liebelt, to approve the request to purchase a vehicle from Pierson Ford Lincoln Inc. in the amount of $40,975. Roll call vote to approve, all present voting aye, motion carried.
APPROVAL OF REQUEST TO PURCHASE A VEHICLE FROM PIERSON FORD IN THE AMOUNT OF $49,396
Transportation Director Krokel presented the request to purchase a vehicle. Motion by Johnson, second by Ward, to approve the request to purchase a vehicle from Pierson Ford in the amount of $49,396. Roll call vote to approve, all present voting aye, motion carried.
REVIEW AND APPROVAL OF CLAIMS AND PAYROLL
Motion by Liebelt, second by Reinbold, to approve payment of the bills listed for February 24, 2025.
Bills having been audited by the Finance Officer and fully itemized and authorize the Mayor or City Manager to sign, and the Finance Officer to countersign, all warrants for payment of the following approved bills: United Parcel Service 1,000.00, Dacotah Bank 150.00, Elavon Merchant Services 500.00, Paymentech LLC 6,000.00, Northwestern Energy 175,000.00, Northern Electric 10,000.00, Wellmark BCBS of SD 204,000.00, Optilegra Inc. 12.92, Peter Thrash 240.00, Midwest Alarm Company 342.81, Marco Technologies LLC 174.42, RDO Equipment Co. 329.00, Linde Inc. 15,289.85, Performance Oil & Lubricant 5,976.48, Cole Papers Inc. 146.92, Jensen Rock & Sand Inc.-MO 5,786.05, Direct Automation LLC 19,053.46, Auto Value Parts/Hedahls 457.35, Kessler’s Inc. 77.00, Lawson Products Inc. 26.05, Mac’s Inc. 169.36, Dakota Supply Group 8,305.80, Graymont (WI) LLC 13,728.34, Midstates Group 122.00, Avera St Luke’s Hospital 419.59, Med Alliance Group 990.00, Share Corp. 3,289.55, Crawford Trucks & Equipment 1,384.18, Diesel Machinery Inc. 375.00, Dan Waldman 54.00, Dependable Sanitation 316.00, Dakota Ink & Toner 89.98, Joe Fitz 54.00, USA Blue Book 1,681.31, Energy Laboratories Inc. 129.70, Alex Heyd 175.00, Barry Dunlavy 120.00, Abdn Area Human Resource 50.00, Jarman’s Water Systems 452.50, Richardson, Wyly, Wise 53.08, Northern Valley Communications 544.05, Lien Transportation Co. 9,000.25, AE2S 2,822.25, Century Business Products 76.36, Menards Inc. 806.54, Aqua Pure Inc. 350.00, Dakota Fluid Power Inc. 564.04, Killoran Trucking & Brokerage 13,146.42, Tyler Technologies 290.00, IAFC 1,003.33, SDN Communications 3,810.00, Pomp’s Tire Service 207.27, Building Sprinkler Inc. 560.00, Dakota Oil 303.60, Budget Furniture 998.00, Vollan Oil Co. 12,543.75, Stuart Nelson 48.00, Vestis Group Inc. 290.67, Morrison Construction 25,618.24, Butler Machinery Co. 116.59, Grainger 2,655.32, Sanitation Products Inc. 4,308.41, JGE Inc. 1,811.54, Muth Electric 257.14, Guardian Life Ins. Co. 3,066.06, Woods, Fuller, Shultz 825.00, Sansio Inc. 1,004.00, James Valley Coop Tele. Co. 35.18, Chemco Systems LP 1,752.45, Kent Warrey 54.00, Atlas Carbon LLC 33,091.84, Runnings Supply Inc. #14 1,156.93, Ultimate Graphics 884.00, Custom Installation Solutions 1,105.00, Verizon Wireless 205.83, Language Line Services 1,004.65, Matt Hill 120.00, Central Salt 2,240.35, Alex Air Apparatus 2 LLC 1,412.70, Motion Industries Inc. 422.11, Aberdeen Insider 555.91, Destin Spellman 94.74, Mike Hepola 120.00, Mid Continent Testing Lab 114.50, Int’l Society of Fire Svc. 725.00
Payroll for the period from February 9, 2025, through February 22, 2025, and city share of social security, old age & survivor’s insurance, retirement, health and life insurance. EFTPS 183,523.50, SDRS 111,412.54, City Health Insurance 92,362.50, City Council 3,789.28, City Manager 9,681.75, City Attorney 8,711.63, Finance 18,712.61, HR 11,024.62, City Hall 2,184.95, Computer 6,348.30, Community Development 18,016.00, Engineering 14,496.60, Police 194,111.35, Fire 176,817.72, Bldg Inspect 7,841.75, Street 48,332.31, Traffic 9,589.56, Brad Holm 28.48/hr, Solid Waste 27,535.71, Transit 34,910.96, Library 35,507.84, Economic Development 2,989.60, Cemetery 4,823.31, Meals on Wheels 561.13, PRF Admin 10,745.18, Recreation 15,038.45, ARCC 17,621.64, Aquatic Center 151.13, PRF Dome 9,379.67, Senior Center 6,058.45, Parks 22,316.25, Wylie Park 11,047.20, Forestry 9,962.89, Airport 22,979.67, Logan Hanson 23.96/hr, Utility Storm 40,678.09, Cody Dvorak 27.79/hr, John Kolb 28.48/hr, Travis Weiszhaar 29.19/hr, Dustin Schmierer 32.22/hr, Water Treatment 23,913.50, Utility Water 2,515.00, Water Reclamation 25,280.70, Utility Sewer 10,948.19, Rec Enterprise 295.57, ARCC Enterprise 10,970.92, Golf 7,926.76
Roll call vote to approve, with Council Member Ronayne abstaining, Council Member Fouberg abstaining to Dacotah Bank, all aye on others, Council Member Ward abstaining, all others present voting aye, motion carried.
CITY MANAGER’S REPORT
City Manager Bobzien recapped Aberdeen Day in Pierre, discussed an upcoming conference and various bill tracking in legislative session, a meeting with community partners regarding water resources, and noted an employee milestone.
EXECUTIVE SESSION
Motion by Ronayne, second by Reinbold, to move into executive session at 6:40 p.m. to consult with legal counsel to discuss litigation and contract matters, pursuant to SDCL §1-25-2(3). Voice Vote to approve, all present voting aye, motion carried.
Motion by Ward, second by Reinbold, to move out of executive session at 6:49 p.m. Voice Vote to approve, all present voting aye, motion carried.
ADJOURNMENT
There being no further business, motion by Johnson, second by Novstrup, to adjourn the meeting. Voice vote to adjourn, all present voting aye, motion carried. The meeting adjourned at 6:50 p.m.
Prepared by Steven Thithavong for the Finance Office. /s/Jordan McQuillen, Finance Officer
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